Role and Duties of a Company Secretary 1

Role and Duties of a Company Secretary

A Company Secretary is a senior function in a private zone agency or public area enterprise, generally in a managerial position or above. In big American and Canadian publicly indexed organizations, an organization secretary is commonly named a Corporate Secretary or Secretary.

Despite the call, the role is not clerical or secretarial in the typical sense. The employer secretary guarantees that an enterprise complies with applicable regulations and continues to keep contributors informed of their legal duties. Company secretaries are the Company’s named representatives on prison files, and it’s their responsibility to ensure that the agency and its directors perform within the law. Likewise, they are responsible for checking in and speaking with shareholders, ensuring that dividends are paid, and keeping organizational information, lists of directors and shareholders, and annual debts.


In many countries, private agencies have traditionally been required by regulation to rent one person as an agency secretary. This person may even usually be a senior board member.


The secretary to be appointed by using a listed agency shall be a member of an identified frame of professional accountants, a member of a recognized body of company / chartered secretaries, or a person maintaining a master’s diploma in Business Administration or Commerce or is a Law graduate from a college diagnosed and having relevant experience. However, the enterprise secretary of a single-member organization will be someone holding a bachelor’s diploma from a college diagnosis.

Incorporation is the legal manner used to shape a corporate entity or Company. A business enterprise is a separate prison entity from its proprietors, with its rights and duties. Corporations may be created in nearly all nations around and are commonly diagnosed as such by using terms such as “Inc.” or “Limited” in their names.

Corporations worldwide are the most widely used criminal vehicle for commercial enterprise work. While the prison information of an employer’s formation and organization differs from jurisdiction to jurisdiction, most have some common aspects.

Incorporation of a Company in Pakistan:

Any three or more individuals related for lawful motive might also, by subscribing their names to the Memorandum of Association and complying with the necessities of the Companies Act 2017, form a public enterprise, and any person or more persons so related can also, in like manner, include a personal organization. If merely one member bureaucracy is a private agency, it’s miles referred to as an unmarried member agency.

Private Limited Company: A private business enterprise must have at least two individuals and a pair of directors. It may also start its business immediately after incorporation. Through its Articles of Association (AoA), a private organization restricts the right to switch its shares, limits the number of its participants to fifty (50), and prohibits any invitation to the general public to subscribe to its shares.

Single-Member Company: A member company, as is evident from the name, is a sort of enterprise with one member who is the Company’s only director. All the shares are vested with a single member. Still, the unmarried member must appoint an individual as nominee director to act as director in case of his death and a trade nominee director who will serve as nominee director in case of the nominee director’s non-availability. A company entity cannot come to be its member or director.

Public Limited Company: An unlisted public corporation must have three contributors and three directors. It does not emerge as entitled to start its enterprise until it obtains ‘A certificate of Commencement of Business from Pakistan’s Registrar of Companies, Securities, and Exchange Commission. There isn’t any restriction on the maximum number of members or the transfer of stocks. A public company can list its securities/stocks at any stock change in Pakistan. It has then to have at least 7 participants and seven directors. Its minimum paid-up capital has to be Rs. Two hundred million, and it’s also required to make a public provide/issue of its shares, which ought to be subscribed by way of at least 500 applicants. The post-issue paid-up capital is required to be at a minimum of Rs.500 million.


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